Next, edit the content with the changes and formatting you want to update.It’s easy to make changes to an existing Quick Part by first inserting the current entry into an email message.
Choose Organize and Delete to open the Building Blocks Organizer where you can not only change properties but also delete entries you no longer need.Pick Edit Properties to change the name, category, or description.Then move to the Quick Parts list, and right-click on any entry to display several options to modify your entries. If you want to edit your Quick Parts entries, first launch a new message.To modify or organize your Outlook Quick Parts: For more flexibility on how you add Quick Parts, right-click on the entry to display a shortcut menu which includes options on where you want to insert the Quick Part entry such as the beginning or end of a document.The big advantage here is that not only can each entry include formatting, links, and graphics, but you can also use multiple Quick Parts entries within one email message. From here, simply select the Quick Part you want to insert into your message.When you hover over a specific entry, you may also see the optional description. For each Quick Part, you will see a preview of the content. Next, move to Insert > Quick Parts which displays your entries organized by category.To add a Quick Part to a message, either create a brand new message or reply to an existing message.Finish with OK and close your sample email message without saving. Finally, there are options as well for how the Quick Part will be inserted.By default, your entry will be saved in the template, NormalEmail.dotm.Optionally, add a description that displays when you hover over existing Quick Parts choices.The default choice is General although you can also create additional categories such as Proposals, Meetings, or Contracts. Then, pick a category that helps you organize your Quick Parts. Next, choose where you want to store the entry, in this case, Quick Parts.From the Create New Building Block dialog box, enter a descriptive name for your entry such as Marketing Follow-up or Supplier Resources.To create the Quick Part, choose the option to Save this selection to the Quick Parts Gallery. From here, you’ll see a list of any existing Quick Parts you may have. Towards the right-hand side is Quick Parts, found in the Text group. All of the formatting, images, links, and content will be stored as part of the Quick Part. Next, highlight the text you want to save as a Quick Part.The easiest way to start is to either open and reply to an existing message you have sent earlier or create a new message containing the text you want to reuse.
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